Board meetings

About our Board meetings

Welcome to the section on our Board meetings. This is where you can find out more about our Non-Executive and Executive Directors and our meetings held in public.

Meetings are intended to be held in public four times a year from April 2021. Dates of public meetings in 2020-21 are to be confirmed but will appear on this page below.  We want to ensure you have the opportunity to observe the meetings and ask questions about our work if you wish to do so. Details on the process are below.

Forthcoming meetings

The dates of the meetings in public for the next few months are below. You can view and download the agenda and papers for each meeting in public five working days before it takes place.

  • 1 December 2020

Attending the meetings

You are welcome to come to the meetings and listen to the discussions that take place; due to the current guidelines around the pandemic all our meetings are taking place virtually.

You will be able to view the meetings via live stream on YouTube. A link will be provided shortly before each meeting and the video will be available to watch back on YouTube for a short time afterwards.

If there are any media enquiries relating to the meeting please contact 0300 124 5401

If you want to ask a question

During our Board meeting in public, time is set aside to enable you to raise questions related to the meeting agenda.

Please note that Board meetings are published/live streamed on YouTube. By submitting a question to the Board, you are consenting to your name and your question being made public. See our privacy notice for more details on how your personal data is handled.

If you have questions about Sirona or our services that are not related to the Board agenda, please email us and we will direct your query to the relevant service.

A log of previously asked questions and answers will be available on this page within 14 days following the first Board meeting in public which is on 1 December 2020. We reserve the right to share a précised version of the question.

Notice of questions

A question may only be asked if it has been submitted in writing by midday two working days before the date of the Board meeting.

Each question requested to be asked in public must give the name of the questioner (personal contact details will not be shared in public). If a question is being asked on behalf of an organisation then the name of the organisation must be stated.

How to submit your question

Written questions are to be submitted by email. Please include ‘Question for Board’ in the subject line.  One question per person/organisation per Board meeting is permitted.

Unfortunately we are not able to accept questions submitted by post at this time due to staffing levels in the office. If you need support in submitting a question to the Board, please contact 07769 282709 and we shall be happy to assist you.

A question may be rejected if it:

  1. Is not about a matter on the Board agenda
  2. Is defamatory, frivolous or offensive
  3. Is substantially the same as a question asked within the last six months
  4. Requests the disclosure of information which is confidential or exempt
  5. Names, or clearly identifies, an individual.

Procedure

The Board is setting aside up to 30 minutes for questions to be answered and will answer as many questions from the public as possible within that time.

At a virtual Board meeting, the Chair will read out questions on a first come, first served basis. This will be subject to the Chair’s discretion. Only one question per person is permitted at each meeting.

An answer will take the form of either:

  • An oral answer in the meeting; or
  • If the information required is not easily available, a written answer will be sent to the questioner and circulated to all members of the Board.
  • If it is not possible to answer all the questions in the allotted time on the agenda, individuals will receive a written response.

Copies of the questions asked at Board and the responses will be published on the website within 14 days and be available on the annual register summary.

In the future as we develop the use of technology and processes, we hope those who wish to ask questions will be able to attend the virtual meetings to ask questions in person. Further details will be provided in the next few months.

If you have any further queries regarding our Board meetings, please contact the Head of Corporate Governance.